MONTH

ACTIVITY

PLANNED

SPENT

REMARKS

January

Project Management and Coordination

19573.51

Most of the staff costs were covered by the IOC staff budgets. The amount spent includes coordination meeting, and contact for Cochrane (managing the ASFA CD distribution project)

Provision of data management hardware and software for established data and information centres (NODCs, DNAs) in Comores, Ghana, Guinea, Mauritania, and Nigeria

35000

44727

The equipment were delivered much later than earlier planned

Request established data centres to identify information centres, preferably in the same institution

Implemented

Further development of ODINAFRICA-II/IODE Resource Kit

23444

Implemented

RECOSCIX contracts (operational, WINDOW, Afridir, Document Delivery, web services training)

52500

38500

There were problems with translation of WINDOW which led to delays in publication.

Funds provided for Document delivery were sufficient for the whole year, so the extra USD1400 was not utilised.

Circular Letter to Partner institutions clarifying possible funds provision arrangements; Circular Letter to Partner institutions on contractual rules and procedures

Implemented

Circular to Partner institutions to identify hosts for the 2001 Data Management Workshop (April 2001), Information Management Workshop (August 2001) and Review Workshop (November 2001)

Implemented. Data management  (April, Casablanca-Morocco); Information Management (Oct/Nov Cape Town, South Africa); Annual Review workshop (November Nairobi, Kenya)

February

Mission ODINAFRICA-II IOCEA Regional Coordinator to IOCEA member states

Implemented- costs covered above under coordination

Provision of information management hardware and software for established information centres (Kenya, Madagascar, Mauritius, Mozambique, Seychelles, South Africa, Tanzania)

24500

32360

Mozambique information centre equipment not supplied due to unclear situation

Distribution of ABEKT Integrated Library Management Software to established information centres (Kenya, Madagascar, Mauritius, Mozambique, Seychelles, South Africa, Tanzania)

72613.92

INMAGIC, ILMS server configuration, Miscellenous software

National coordination meetings (Benin, Cameroun, Gabon, Mauritania, Senegal, Tunisia, Togo, Comores)

16000

12000

Gabon did not hold a national coordination meeting, while Tunisia funded the meeting from national budgets

Operational expenses support for established data centres,; development of metadatabases (Comores, Ghana, Guinea, Morocco, Nigeria)

33000

14600

Ghana and Morocco did not utilise any of their funds

Guinea and Nigeria used only USD4000 each, out of the available USD6600

Operational expenses; development and maintenance of national/regional data archive; support for development of data and information products; public awareness creation on the project services and products (Kenya, Madagascar, Mauritius, Mozambique, Seychelles, South Africa, Tanzania). Note that support for development of data and information products, and  public awareness creation will be provided on the basis of defined deliverables.

72100

52300

Each member state had an allocation of USD10300 for the year and they used them as follows: Kenya (USD8500), Madagascar (USD9500), Mauritius (USD6400), Mozambique (USD10300), Seychelles (USD4300), South Africa (USD3000), Tanzania (USD10300).

The balances were moved to the coming year.

GODAR participation (repatriation of IOCEA and IOCINCWIO data from former USSR institutions).

30000

30000

Contract to US-NODC to work on data collected by former Soviet Union institutions on the coastal waters off Africa.

March

Provision of hardware and software for new data and information centres (Benin, Cameroun, Gabon, Morocco, Senegal, Togo, Tunisia). Note: support will  be provided only when official letters of formal establishment of National Oceanographic Data Centres or Designated National Agencies have been received by the IOC.

49000

49535

The equipment were delivered much later than planned, while no equipment was delivered to Gabon since there was no communication from them.

Morocco opted to purchase equipment locally.

April

Operational expenses data and information centres; development of national and regional meta databases (Benin, Cameroun, Cote d’Ivoire, Gabon, Mauritania, Senegal, Togo, Tunisia).

59400

16000

Each member state had available USD6600 under this budget line, and the utilised them as follows: Benin (USD4000), Cameroun (USD4000), Cote d’Ivoire (Nil), Gabon (Nil), Mauritania (Nil), Senegal (Nil), Togo (USD4000), Tunisia (USD4000).

Regional data management workshop for the IOCEA region (and MED Partners)

37650

Held in Casablanca- Morrocco

Web services training at IOI-SA in Cape Town, South Africa and US-NODC, Washington USA

13750

May

Regional data management workshop follow-up (M. Brown)

20000

12000

Lower that initially envisaged amount due to shorter period covered

June

Provision of hardware and software for information centres (Benin, Cameroun, Comores, Gabon, Morocco, Senegal, Togo, Tunisia).

(included with data centre equipment above)

July

RECOSCIX Document Delivery 2^nd semester

Covered above under first semester contacts

August

Regional Information management workshop (IOCEA and MED- with possible participation of IOCINCWIO librarians)

58160

Held in Cape Town South Africa. Member states that missed include: Benin, Cameroun, Cote d’Ivoire

September

Regional Information management workshop (follow-up) (contractor to be identified)

20000

Nil

No expenditure since the training course was held towards the end of the year

October

November

Annual Project Review workshop

55000

73483

This includes expenses for coordinators and resource persons

Renewal of ASFA subscriptions

2000

journals

December

Closing of accounts

This was delayed due to late response from participating institutions

Annual reports